The monthly run
- Finance → Salary Structures: components, how each is calculated, and which ones count for PF and ESI.
- Finance → Process Payroll: a dry run to compare, the run, then approval, which locks the month. Attendance, leave, salary revisions, loans and reimbursements flow in.
- Payslips: sent by email when ready, digitally signed, and available on the web and the mobile app — where the amount stays masked until the employee reveals it.
- Bank advice: the salary file in your bank’s layout; salaries are marked paid from the bank’s response file.
Statutory, law by law
| Law | What WebHR does | Where |
|---|---|---|
| Provident fund | Employee and employer shares, EPS and EDLI, admin charges, the ECR file, challans | Statutory → PF Policy, PF Members (UAN), PF Contributions, PF Challans |
| ESI | Both shares, coverage per contribution period, the monthly contribution file, the register, branch offices | Statutory → ESI Policy, ESI Branches, ESI Employees, ESI Contributions, ESI Challans |
| Professional tax | Deducted by the employee’s work state, with each state’s slabs | Payroll |
| Labour welfare fund | Deducted in the state’s months, with the LWF return | Payroll; registers |
| TDS on salary | Monthly TDS by regime, declarations and proofs, Part B of the annual certificate, quarterly figures and annexure | Statutory → Tax Declarations, Form 130 (Form 16), Form 138 (Form 24Q) |
| Bonus | Statutory bonus for the year and the Form C register | Bonus ledger |
| Gratuity | In the final settlement | Finance → Final Settlements |
| Registers | Employee register (Form A), wage register (Form B), LWF return | Payroll downloads |
| Calendar | Every filing a payroll month creates, with its due date, for HR to mark filed | Statutory → Filing Calendar |
Watch out
The PF wage ceiling follows the law by wage month: ₹15,000 to August 2026, ₹25,000 from October, and September 2026 split by days (₹15,000 for the 1st–16th, ₹25,000 from the 17th) as the EPFO FAQ works it. A policy saved at either statutory figure moves with the law; any other figure you enter is kept as your own. Professional tax in Odisha stops from April 2026 salaries without any change on your side.
Related
Plain-language guidance for HR teams, not legal advice. Checked against the sources above on 29 September 2026; the notification or your authority’s portal is final. Spotted something out of date? Tell us.