Day-one checklist
| Item | Why | Law |
|---|---|---|
| Appointment letter | Required for every employee | OSH Code |
| PAN | Without it, TDS is at a higher rate | Income-tax Act, 2025 |
| Aadhaar and bank account | UAN and ESI registration, salary credit | EPF and ESI schemes |
| PF declaration: earlier membership, UAN, previous employer, international worker | Enrol or continue PF membership | EPF Scheme, 2026 |
| PF, pension and gratuity nominations | Benefits go to the right people | Code on Social Security |
| ESI registration (if wages up to ₹21,000) | Cover from the first day | Code on Social Security |
| Tax regime and declarations (Form 124) | Correct TDS from the first salary | Income-tax Act, 2025 |
| Work state | Decides professional tax, LWF and holidays | State laws |
| POSH policy and the IC’s details | Every employee must know how to complain | POSH Act |
| Maternity benefit information (women employees) | Must be given in writing on joining | Code on Social Security |
In WebHR
In WebHR the joiner fills most of this in themselves from My Onboarding, on the web or the mobile app: personal and bank details, documents, the PF declaration (UAN, earlier membership, international worker), nominees, ESI number and tax regime. HR reviews and accepts it, and WebHR copies it into the employee record and the PF, ESI and tax profiles payroll reads. Appointment letters come from your templates under HR Operations → Document Templates.
References
Related
Plain-language guidance for HR teams, not legal advice. Checked against the sources above on 29 September 2026; the notification or your authority’s portal is final. Spotted something out of date? Tell us.